Every KYZEN board arrives with the workflow already in it. Finished work leaves your field of view, parked ideas wait on the Shelf, and what is left is what you could actually do next.
Rework the empty board state
Audit slow board queries
Keyboard shortcut sheet
Move uploads off the main thread
Replace the legacy icon set
Draft the Q3 roadmap note
Board stats: group by filed date
PDF preview for attachments
Fix the drag ghost on Safari
Autocomplete for @mentions
Split the settings page
Per-board permission editor
Archive restore menu
Limited-client card filter
Public board share links
15 cards, 3 columns. Flip Zen mode to see the point.
The workflow
Most tools hand you an empty board and call it flexibility. But deciding how to work is work. Every board opens with three columns already in place — and they are ordinary lists, so rename, reorder or replace them the moment they stop fitting.
01
The short list of what starts soon. The first card carries an outline, so every column has an obvious place to begin and nobody spends the morning choosing.
02
What is being worked on right now. Assignment, comments, subtasks and attachments all live on the card, so the context travels with the work.
03
Finished, but not yet signed off. Keeping it separate stops “done” from meaning two different things to two different people.
Off-ramps
A card leaves your columns in one of two directions — parked, or finished. Both stay searchable. Neither stays in front of you.
An idea you are not ready to start.
Park it and it leaves the board without being deleted, and without sitting in a backlog column you scroll past every morning.
Week of Aug 17
Work that is actually complete.
It leaves your columns the moment it is done. Still searchable, still counted in your board stats — it just stops taking up room.
Week of Aug 17
Both are filed by the date you moved them and grouped by month, then by week — so a card is findable by when it happened, not by remembering which list it was in. Bringing one back is the Move back to menu on its row.
The assistant
A board you can read at a glance is a board that is not showing you everything. The assistant is where the rest of it lives. It opens in a panel beside your columns already knowing what is in them, so “what stalled this week” is a question you ask rather than a report you assemble.
And it is not only there to answer. Ask for the next five cards and you get five cards.
Anything in In Review that has not moved in two weeks, file it. Then draft the three cards we agreed for next week.
Two of the four in In Review have been quiet for longer than that. Filed. Here are the three for Up Next:
Every board keeps its own chats, so last week’s thread is still where you left it. Tag a card with @ to put its description and action items in front of the assistant, tell it something worth keeping and it remembers across chats — on one page you can read and delete. When a question needs something the board does not contain, it can search the web.
Quiet by design
Hiding finished work is not a UI trick — it is the whole position. A board that keeps everything visible is a board that gets slower to read every week you use it.
So Done and the Shelf are real lists that the board deliberately filters out. Columns collapse. Zen mode cuts each one to three cards. You are told what changed on your work, and not much else.
Everyone’s time matters. We made a lot of decisions to keep the platform as quiet as we could, and to spend your attention only on what is actually yours.
What is in it
Nothing here is an add-on and nothing is held back for an upgrade. Every feature runs on both plans; what the paid plan changes is the board limit and the shape of the assistant allowance.
Pricing
KYZEN is billed per organization, not per person. Add the tenth teammate, or the fiftieth, and the bill is the same.
$0
No card required
One board, every feature that runs on it, and an assistant allowance for each member.
Start free$19.99
per month, per organization
Unlimited boards, and one assistant allowance the whole team shares.
Go ProPro lifts the 1-board limit and pools the assistant allowance for the whole team, with pay-as-you-go past it. No feature is held back behind either plan.
No. Every board starts with columns already in place so you are not staring at an empty grid deciding how to work. Rename them, reorder them, add your own or delete the ones you do not need — they are ordinary lists.
Use the add-list control at the end of the board. New lists behave exactly like the ones a board ships with, including Done and Shelf.
Boards belong to an organization. Invite people to the organization, then grant each of them access to the boards they need — access is per board, not all-or-nothing.
Drag the card onto the Done target at the edge of the board. Done is a real list that the board view keeps out of your columns, so finished work leaves your field of view without leaving your history.
Ideas you are not ready to start. Park a card on the Shelf and it drops out of the board without being deleted, and without cluttering a backlog column you scroll past every day.
Zen mode hides everything that is not the work: the chrome disappears and each column shows three cards. Same board, filtered down to what you could plausibly do next.
Yes, and it is part of the product rather than an add-on. Open the panel at the right edge of a board and ask; it answers from that board's own cards. There is a second one across every board you can reach, for questions like what is assigned to you or which boards have gone quiet.
It creates cards and columns, moves cards between lists, files them to Done or the Shelf, assigns people, rewrites titles and descriptions, keeps action items and leaves comments. It goes through the same paths your own clicks do, so the change is recorded as yours and the usual notifications go out.
No. Every write asks first and names what it is about to do, and a batch asks once rather than once per card. If you say no, nothing happens.
Only what you can. On a board it reads that board; across your boards it reads the ones you have been granted and the cards assigned to you. A board you cannot open is invisible to it, and on a board you can only view, the tools that change things are not loaded at all.
Yes. Every member of a free workspace gets their own monthly allowance for it. Pro replaces that with one larger allowance the whole workspace shares, with pay-as-you-go and top-ups past it. Your billing page shows what is left and what used it.
You pick per chat from Claude, GPT and Gemini, with Claude Sonnet as the default. Short background jobs like naming a chat run on a faster, cheaper model so they cost you almost nothing.
Across your chats, yes, when you tell it something worth keeping. Everything it has remembered is listed on one page you can read and delete from. Each board also keeps its own chat history, so last week's thread is still where you left it.
Yes. Each board has a stats view covering activity, how work moves between lists, and what has been completed — grouped by when cards were actually filed, not by when a row was last touched.
A single list of every card assigned to you across all your boards, so you do not have to open each board to find out what is yours.
Organization admins can administer every board in the organization. Members get access to the boards they are granted. Limited clients see only the cards they created or are assigned to, which makes a board safe to share with someone outside the team.
Yes, and it follows your system setting by default. You can pin it to light or dark whenever you like.
It is the next thing to pick up. The outline gives every column an obvious starting point, so your attention goes to the work rather than to choosing.
Yes. A board can be made public and shared with a link, so people can see it without an account.
Yes. Voting is built in, so priority comes from the team rather than from whoever reordered the list last.
Search any board by card name or description with Cmd + / , and click a teammate's avatar to see only their cards.
Press Cmd + J for a list of every board you have access to, and type to filter it. It reaches across your organizations too.
Related cards can be grouped so the relationship is visible on the board instead of living in somebody's head.
Yes. The colour you pick tints the board and its lists together, so each board is recognisable at a glance and can be made to match your brand.
By default a board shows three columns with room around them to keep the work in focus, and scrolls sideways as you add more. Expand the board to use the full width of your screen when you want everything visible at once.
Hover the list name and click the icon on the left. The list folds away until you want it back.
Every attachment across a board is collected in one view. See them as a flat list of files, or grouped by the card they belong to.
It is a fair comparison, and we are fans of Trello. The difference is the point of view: KYZEN ships with a workflow rather than an empty board, and it actively moves finished and parked work out of sight instead of letting it accumulate in front of you.
From kaizen — steady, small improvement. The product is built on the same idea: make the next step obvious, repeat, and let the progress accumulate.
It is free, it needs no card, and it is the same product the paid plan runs. See whether working with less in front of you suits the way your team thinks.
Create your first board